A successful board meeting is a mix between planning, preparation and execution. Board meetings usually take an enormous amount of time however they can be an essential element of the company’s performance. In order to maximize board interaction companies must implement best practices that allow for effective decision-making.
Start and End On Time
It’s not a secret that a lot of board meetings are held late and often run longer than they should. Meetings should start and end on time to avoid fatigue.
Prioritize the Meeting
It is not uncommon to get distracted during board meetings by new discussion topics that could take up precious meeting time. To prevent this from happening, choose two key issues that must be discussed and limit discussion to 30 minutes each. This will keep the meeting productive and focused on the main issues.
Distribute Directors with the Board Pack in Advance
Providing board members with their agendas and meeting materials in advance helps them prepare for the meeting ahead of time and increases the likelihood to be punctual when the meeting begins.
Assess Your Meetings
Each year, a few times, give each board member sticky notes at the conclusion of the meeting and ask them to write a “+” for what’s going well and a “-” for what they think could be improved. This provides the leadership with honest feedback and can lead to better board meetings going forward.
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